Company Cars: HMRC Advisory Fuel Rates for Dec '14 - Aug '15
These Advisory Fuel Rates (AFR) only apply to employees using a company car.
If you're new to owning a company car, or are a business that has just started providing them for key employees, you may not yet be familiar with Advisory Fuel Rates (AFR).
HMRC updates the AFR quarterly, which can require business owners to adjust their administration to ensure they are still on track to match the suggested rate of payment.
More about the basics of AFR
Before you look at the rates, it's worth explaining in more detail what AFR is and who is applies to.
AFR does not apply to individuals who opt to use their private car for business use, and are looking to claim back the mileage as an expense. AFR is only applicable to those individuals who have a company car and are entitled to get their fuel paid.
AFR is designed to pay out within 15% of the mean fuel consumption of an average car; this is subdivided depending on the size of the engine.
Different rates not only apply depending on the size of the engine, but also the type of fuel used: diesel, petrol and LPG-converted vehicles.
The prices are reviewed quarterly with companies expected to update their rates accordingly. These reviews may sound very frequent but it enables HMRC and employers to react reasonably quickly to swings in the price of fuel. With the surge in prices seen in recent years, this has become particularly important.
If drivers are able to manage their vehicle's fuel more efficiently than the average, they can profit from the AFR quite legitimately. Conversely, if an individual drives in a way which leads them to consume more fuel in their vehicle, they will end up having to subsidise their use of the car.
Deviating from the AFR
As can be seen from the name, the AFR is only an advisory rating; employers are not forced to use this level of payments in order to meet expense claims from company car drivers.
However, if an employer chooses to deviate from the AFR they must be able to demonstrate the underlying reason why. For example, if an individual was required to drive over rough terrain for example, thus burning more fuel, they could secure an exemption from HMRC.
Although the AFR has no statutory legal recognition, employers who pay more than this without demonstrating a valid reason for it face incurring a penalty.
If an employer cannot prove that the rate being paid does not include an element of profit for the member of staff, they will have to treat the excess amount as taxable and subject to both NI and Income Tax.
AFR 1 June 2015 to 31 August 2015
AFR 1 March 2015 to 31 May 2015
AFR 1 December 2014 to 28 February 2015
Information sourced from GOV.UK