How to maintain your budget management
Where do fleet businesses lose the most money?
It’s an interesting question, and may shift the focus to how you keep your vehicles in good, working order. Without regular check-ups, repairs and road tests, they can break down on the job. An old fleet – one you haven’t replaced for several years – is likely to do the same, falling prey to wear and tear.
When you think of how to manage a fleet of vehicles, it’s important to recognise that paying for maintenance now can eventually lead to bigger savings. To soothe any concerns, we’re going to talk about what you can do to minimise those fees, and why keeping on top of your maintenance is so valuable.
Downsize when appropriate
Larger vehicles are more expensive to run. They may even have vast, complex operational features that you don’t really need. Put simply, the chances of paying for repairs and high fuel charges are much greater. If there’s no pressing requirement for in-car smart technology, or vans/trucks that have an overcompensated load space, then downgrade the fleet to fit the requirements of your business.
Educate drivers in fuel saving habits
We can’t blame people for using their instincts on the road. Knowledge is power, though; your drivers have to be aware of saving on fuel. Most of the time, there are very small actions that mean a lot for your bottom line. It could mean less unwarranted detours, mapping fuel sites en-route to the destination and ensuring they don’t burn excess petrol or diesel with bad gear changes.
Book regular diagnostics sessions
Yes, there’s an upfront fee for allowing a garage to check your vehicles’ health, but it’s worth the investment. Modern diagnostics equipment can tell where a problem resides, even if there’ve been no warning signs thus far. With this data, a garage can get to work and treat the vehicle before it becomes hazardous. MOTs should be kept on-schedule. Any confusing signals – such as new, flashing lights on the dashboard – warrant a check as soon as you can book it.
Upgrade vehicles every couple of years
Keeping a resource around for too long will make problems that much more debilitating. Therefore, we advise a four-to-five-year limit on the vehicles you’re using. Track the mileage score on each, for the best sense of what’s due for a replacement, and consider leasing options if you want to upgrade on a regular basis.
Take advantage of discounts and tax breaks
Seeking further tactics for how to manage a fleet of vehicles? Our final advice is to make certain that you’re getting discounts and tax breaks when you can. Fuel, for instance, classes as a tax-free investment, as do repair fees racked up over the financial year.
Allstar has a collection of service deals you can take advantage of. We can shave up to 30% off the price for fix-ups and breakdown assistance. These are pre-negotiated, verified for thousands of repair stores in the UK.
Not to mention our fuel cards which work harder for a profitable fleet business. By combining all of these elements together, they will make your fleet far more economical. Contact Us for other suggestions regarding how to manage a fleet of vehicles.